99.7%
Accuracy Rate
4 Hrs
Avg Retrieval Time
100%
HIPAA Compliant
Overview
Our Medical Records Management service ensures your patient records are accurate, organized, secure, and instantly accessible. We handle everything from chart preparation and scanning to indexing, retrieval, release of information, and HIPAA-compliant storage. Whether you’re transitioning to a new EHR, managing records requests from attorneys and insurance companies, or simply need to keep your filing current, our team delivers precision and compliance at every step.
“They transformed our records department from chaos to a well-oiled machine. Retrieval times went from days to hours.”
Maria Santos
Office Manager, Coastal Orthopedics
What We Deliver
Chart Preparation
Organize and prepare patient charts ahead of visits, ensuring providers have complete, up-to-date information.
Document Scanning & Indexing
High-volume scanning with accurate indexing and categorization for fast digital retrieval.
Release of Information
HIPAA-compliant processing of records requests from patients, attorneys, insurers, and other providers.
EHR Data Entry
Accurate data entry and migration into your electronic health record system with quality validation.
Records Auditing
Regular audits to ensure completeness, accuracy, and compliance with regulatory requirements.
Secure Storage
HIPAA-compliant digital and physical storage solutions with access controls and audit trails.
Our Process
Records Audit
We assess your current records landscape, identifying gaps, compliance risks, and workflow inefficiencies.
System Setup
Digital workflows, scanning protocols, and indexing standards are configured to your specifications.
Processing & Migration
Our team processes existing backlogs and establishes ongoing records management workflows.
Ongoing Management
Continuous records maintenance, request processing, and compliance monitoring.
Ready to Get Started?
Let's discuss how our Medical Records Management can deliver measurable results for your organization. Our team is ready to help.
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