Your Dedicated
Case Managers & Paralegals
Outsourced legal staff who work exclusively for your firm — handling everything from case intake and investigation to demand packages and trial prep.
Comprehensive Legal Outsourcing
Three core service pillars designed to give your law firm the dedicated support it needs — without the overhead of in-house hiring.
Dedicated Back Office Staff
Your own case managers and paralegals who work exclusively for your firm — trained on your processes, software, and standards.
- Case intake & screening
- Client communication
- Medical records review
- Settlement support
Case Management
Full case lifecycle oversight from intake to resolution — deadline tracking, document organization, lien resolution, and status reporting.
- Deadline compliance
- Document organization
- Lien resolution
- Status dashboards
Paralegal Services
Experienced paralegals handling legal research, drafting, discovery, demand packages, deposition summaries, and trial preparation.
- Legal research & writing
- Demand packages
- Discovery management
- Trial preparation
What Your Dedicated Staff Does
From the moment a case comes in to the day it resolves, your dedicated team handles every task a case manager and paralegal would — so your attorneys can focus on winning.
Case Manager Tasks
Your dedicated case manager handles all of the following
Case Intake & Screening
Handle initial client calls, gather case details, run conflict checks, open new matters, and prepare intake summaries.
Case Investigation
Locate witnesses, obtain police and incident reports, conduct factual investigations, and compile case chronologies.
Medical Records & Bills
Request, organize, review, and summarize medical records. Prepare medical chronologies and calculate damages.
Client Communication
Maintain regular contact with clients, provide status updates, schedule appointments, and gather documents.
Deadline Management
Track statutes of limitations, court deadlines, discovery cutoffs, and hearing dates with automated alerts.
Lien Resolution
Track, negotiate, and resolve medical liens, Medicare/Medicaid liens, and subrogation claims.
Paralegal Tasks
Your dedicated paralegal handles all of the following
Legal Research & Writing
Conduct case law research, draft memoranda, prepare motions, and compile legal briefs under attorney supervision.
Discovery Support
Draft interrogatories, requests for production, and responses. Organize document productions and manage deadlines.
Demand Packages
Compile comprehensive demand packages including medical summaries, billing analyses, and settlement calculations.
Deposition Summaries
Prepare detailed deposition digests organized by topic, page/line reference, and key testimony highlights.
Trial Preparation
Prepare exhibit lists, witness binders, trial notebooks, jury instructions, and pre-trial motions.
E-Filing & Court Filings
Handle electronic court filings, service of process, and ensure documents meet court formatting requirements.
How We Integrate With Your Practice
A proven onboarding process that gets your dedicated staff up and running quickly — with minimal disruption to your firm.
Firm Assessment
We learn your practice areas, case management software, workflows, and staffing needs to design the right team for your firm.
Staff Selection & Training
We recruit and train dedicated team members on your specific processes, software, templates, and quality standards.
Integration & Launch
Your dedicated staff integrates into your daily operations with direct communication channels, oversight, and accountability.
Ongoing Performance
Regular performance reviews, quality audits, and continuous training ensure your team keeps improving and scaling with your firm.
Why Law Firms Outsource With Us
Dedicated staff who feel like your own team — at a fraction of the cost, with none of the HR headaches.
65% Cost Savings
Eliminate the overhead of salaries, benefits, office space, and equipment. Pay only for the dedicated staff you need.
Scale On Demand
Add or reduce staff as your caseload changes. No hiring delays, no layoffs — just flexible capacity that matches your needs.
Trained Professionals
Every team member is trained in legal processes, case management software, and your firm’s specific workflows before day one.
Extended Coverage
Your dedicated staff can work across time zones, giving your firm extended hours of productivity without overtime costs.
Attorneys Focus on Law
Free your attorneys from administrative tasks so they can focus on strategy, client relationships, and winning cases.
Secure & Compliant
All staff operate under strict confidentiality agreements with secure systems, encrypted communications, and access controls.
Trusted by Law Firms Nationwide
“Our dedicated Polaris team handles everything from intake to demand packages. It’s like having a full paralegal department at a fraction of the cost.”
Attorney David Chen
Managing Partner, Chen & Associates Law
Ready to Scale Your Legal Practice?
Tell us about your firm and staffing needs. We'll design a dedicated team of case managers and paralegals tailored to your practice areas, software, and workflows.
Fast Onboarding
Your dedicated team can be trained and operational within 2-3 weeks.
No Long-Term Contracts
Flexible month-to-month arrangements. Scale up or down as needed.
Free Consultation
No obligation. We'll assess your needs and provide a custom staffing proposal.